Wedding Day Timeline Planner
Build your wedding day running order from the ceremony to the last dance. Start from a proven template, drag the moments into the order you want, and add the song cues for your first dance and grand entrance. Every field is editable, add your own custom moments, then download a clean PDF or export to Excel. It is free, with nothing to sign up for, and it saves in your browser.
Start from a template
Load a proven seven hour reception running order, then change anything you like.
Add and reorder moments
Add your own custom moments and drag them by the handle into the perfect order.
Add your song cues
Note the song and artist for key moments like the entrance and first dance.
Download or print
Save a tidy PDF to share with your DJ and coordinator, or export to Excel.
Your timeline is empty.
A free wedding day timeline planner
A smooth wedding day comes down to timing. Getting the flow right, from the ceremony through dinner and speeches to the first dance and the party, is what keeps the energy up and the day feeling effortless. This free wedding timeline planner lets you build your running order right in your browser, drag the moments into the order you want, and add the exact song cues for your DJ. There is nothing to install and no sign up needed. It was built by Steven Heyns, a KZN wedding DJ with more than 20 years and over 1000 receptions behind the decks.
Start from a proven seven hour reception template, then make it yours. Every field is editable and you can add your own custom moments anywhere in the day, from a sparkler exit to a surprise dance. Set the time, name each moment, add a note for your coordinator, and jot down the song and artist for the key moments. Everything saves automatically in your browser so you can pick up where you left off.
Give your DJ the song cues that matter
The moments guests remember are the ones with the right song at the right time. Add the track for your grand entrance, your first dance, the parent dances and the cake cutting, then download a PDF or export to Excel and send it straight to your DJ. Not sure what to pick? Browse our lists of first dance songs, reception entrance songs, processional music and speech songs for ideas.
Want the thinking behind the timing? Read our full wedding reception timeline guide, which walks through a typical seven hour reception minute by minute. Planning the seating too? Try our free table and seating planner.
Wedding timeline planner FAQs
Is the wedding timeline planner free?
Yes. The timeline planner is completely free to use with nothing to sign up for. Your timeline saves in your browser automatically, so you can come back and keep editing it any time on the same device.
Can I add my own custom moments?
Yes. Add a moment anywhere in the day and edit every field, including the section name. Type any custom section you like, such as Bouquet Toss, Sparkler Exit or Late Night Snacks. Nothing is locked.
Can I add song requests for my DJ?
Yes. Each moment has a song and artist field, perfect for your entrance, first dance, parent dances and cake cutting. Download the PDF or export to Excel and send it to your DJ so everyone is on the same page.
Can I download or print my timeline?
Yes. Save as PDF creates a clean, print ready running order that works on your phone and your computer. You can also use Print, or Export to Excel if you would rather have a spreadsheet to edit and share.
Can I start from a template?
Yes. Load a proven seven hour reception running order with one tap, then change the times, wording and songs to match your day. It is the fastest way to get started.
Does it work on my phone?
Yes. The planner works in any modern browser on your phone, tablet or computer, and the Save as PDF button works on mobile too.
Planning a wedding in the KZN Midlands or Durban? Get in touch about wedding DJ services and let us help your day flow perfectly.